You Never Have to Prove You Told a Parent
Every note goes home signed CODE - Teacher name - what’s owed, and the weekly send is on record.
ONE WEEKLY EMAIL. IN THE TEACHERS’ OWN WORDS.
Teachers Note What’s Owed. Every Family Hears It Once a Week.
Teachers type a short note beside a student’s name when work is missing or not good enough. Once a week, every family gets one email covering every subject, in the teachers’ own words. No portal. No login. No six emails from six teachers.
Subject: Maya Chahine's learning update – 8/28/2026
To: maya.chahine@school.org, r.chahine@example.com, n.chahine@example.com
HOW IT FITS TOGETHER
One Record, Four Places to Work.
THE GRID
The Spreadsheet Teachers Already Keep. This One Sends the Email.
Students down the side, subjects across the top. Click a cell and type a short note with a pace code, signed with your name. It stays until the work is done, and it goes home in the weekly email. Type, Tab to the next cell and paste from another sheet, the way you already work. The students below are made up.
Riverside School · Grade 7Week of Oct 12 – 16
| Student | English | Math | Science | French |
|---|---|---|---|---|
| Maya Chahine | BP - Mr. Nassar - Reading response for chapter 4 is due Monday. | — | SBP - Mr. Aoun - Needs real time on the lab report; only the introduction is written. | — |
| Omar Daher | — | BP - Ms. Khoury - Quiz corrections still owed. | — | — |
| Jad Haddad | — | — | — | — |
| Yara Khalil | — | — | — | |
| Lina Sfeir | — | — | BP - Mr. Aoun - Conclusion section needs finishing. | — |
Blank cell = on pace. Your typing stays on this page; nothing is saved or sent.
- 1 · The code
- BP, SBP or DBP: how far behind the student is.
- 2 · Your name
- Every note is signed, so families know who to ask.
- 3 · What's owed
- One plain sentence about the missing work.
Follow One Note
Step 1
Mr. Nassar types in Maya's English cell
BP - Mr. Nassar - Reading response for chapter 4 is due Monday.Step 2
It goes home in the family's weekly email
To: Maya’s family · Friday
English
BP - Mr. Nassar - Reading response for chapter 4 is due Monday.Step 3
It shows in the leader's weekly picture
Grade 7 · this week
Maya Chahine · English · BP
Stays until Mr. Nassar clears it.
Nothing Clears Itself
A note goes out again each week until the work comes in and you delete it.
No Separate Email to Write
One note reaches the family. It saves as you type, and if something doesn’t save it stays on screen so you can try again.
And a Nudge the Day Before.
The day before the family email, teachers get a friendly reminder, with an optional dad joke, to clear any notes for work that has come in.
Subject: Hey, it's MyStudentPulse! Your grid goes out tomorrow (Friday)
To: faculty@riverside.edu
THE WEEKLY FAMILY EMAIL
One Email a Week. Every Subject. No Login, Ever.
Each family gets one ordinary email with every teacher’s notes together. The example uses made-up names.
Subject: Maya Chahine's learning update – 8/28/2026
To: maya.chahine@school.org, r.chahine@example.com, n.chahine@example.com
How It Works
- — Your school chooses the day and time.
- — An administrator previews it before sending is switched on.
- — Every send is kept on record, family by family.
- — Nothing to install, no password, and families can unsubscribe.
Three Codes, Nothing Else to Learn
- BPNeeds a nudge — Student is slightly behind pace (one or two assignments).
- SBPNeeds real time — Student is substantially behind pace (at least one major assignment or unit).
- DBPNeeds attention now — Student is dangerously behind pace (multiple assessments or units).
- —No note at all means the student is on pace in that subject.
EVERYONE KNOWS
No More “Nobody Told Me.”
No parent login. No student login. Teachers note what’s owed as part of their normal day, and one weekly email does the rest. Because everyone is working from the same record, the usual gaps close on their own.
FOR TEACHERS
You Never Have to Prove You Told a Parent
Your note went home in the weekly email, signed with your name, and the weekly send is on record. The next time someone says they weren’t informed, you don’t have to rely on memory.
FOR FAMILIES
You Always Know, Without Chasing
One email a week lists what’s overdue in every subject and what each teacher needs. No portal to remember, no password to reset, and no surprises at report time.
FOR STUDENTS
It Stays on the List Until It’s Done
A note doesn’t disappear when the week ends. It goes home again each week until the work comes in and the teacher clears it, so “I didn’t know” stops working, and so does hoping it gets forgotten.
FOR SCHOOL LEADERS
You See What Teachers See
The same notes build your weekly picture: who is falling behind, in which subjects, and for how long. Nobody fills in a second report, and nobody can say the school didn’t know.
One record, written once by the teacher, seen by everyone who needs it.
THE ASSESSMENT CALENDAR
Every Major Assessment, on One Sheet.
Teachers type their big tests and projects straight into the day, by grade and subject. Leaders can see when one grade is heading for four tests in a week, from a single week to the whole year.
Spread Out the Big Tests
Busy days are tinted and counted, so teachers can see a clash before they set a date.
Type It, Don’t Fill In a Form
Click a day and type “Math | Fractions test”. Paste a list, or add school dates from a photo of the calendar and check each one first.
Families Know What’s Coming
Next week’s assessments, and school dates like a grade retreat, can go into the weekly email. The school decides.
Riverside School · Grade 7 · Summative assessmentsOct 12 – 30
| Day | Math | Science | English | French |
|---|---|---|---|---|
| Week of Oct 12 – 16 · 2 assessments | ||||
| Mon 12 | — | — | — | — |
| Tue 13 | — | — | — | |
| Wed 14 | — | — | — | — |
| Thu 15 | — | — | — | — |
| Fri 16 | — | — | — | |
| Week of Oct 19 – 23 · 4 assessments · busy week | ||||
| Mon 19 | — | — | — | |
| Tue 20 | — | — | — | |
| Wed 21 | — | — | — | — |
| Thu 22 | — | — | ||
| Fri 23 | — | — | — | — |
| Week of Oct 26 – 30 · 1 assessment | ||||
| Mon 26 | — | — | — | — |
| Tue 27 | — | — | — | — |
| Wed 28 | — | — | — | |
| Thu 29 | — | — | — | — |
| Fri 30 | — | — | — | — |
Each entry belongs to the day row and subject column it was typed in. The tinted week has more than 3 assessments.
Follow One Assessment
Step 1
Ms. Khoury types it on Thursday 22, under Math
Math · Thu 22 Oct
Unit 2 test: fractions
Ms. Khoury
Step 2
Every Grade 7 teacher and leader sees it
Math · Thu 22 Oct
Unit 2 test: fractions
Ms. Khoury
It counts toward that week’s load, which tips the week into “busy”.
Step 3
Families see it coming the week before
Maya’s weekly email · Friday 16 Oct
Coming up next week
Thu 22 · Math · Unit 2 test: fractions
Only when the school has switched this on.
Step 4In pilot
Linked to the Gradebook assignment and its standards
When a teacher sets this test in the Gradebook, it appears on the calendar by itself. The Gradebook is in pilot.
THE HUB
The Links Everyone Hunts For, in One Place.
Administrators keep a tidy page of links in labelled groups, for the whole school or one division, and staff open it one tab over from The Grid. A school can also choose to make its Hub a public page that families can open without signing in.
For example: the handbook, the uniform form, the bus schedule and the after-school activities sign-up, under “Families”.
THE GRADEBOOK · IN PILOT
A Gradebook Teachers Would Choose for Themselves.
Most teachers keep their own markbook beside the school’s official system. This is built to be that markbook. It’s optional, and schools switch it on when they’re ready.
It Behaves Like a Spreadsheet
Students in rows, assignments across the top. Click a cell and type the mark.
It’s Yours to Arrange
Hide columns and choose your own views. Views change what you see, never the averages.
Tied to What You Teach
Each assignment belongs to its course and its standards, so nothing is typed twice.
Your SIS stays the official record.
CURRICULUM ALIGNMENT
Everything Ties Back to What You Teach.
Each piece of information is entered once, by the person who knows it. So what is taught, what is assessed and what families are told never drift apart.
1 · Live
Data Center
Rosters and classes come in from a spreadsheet export.
2 · In pilot
Course Cloud
Each course the school teaches, kept year to year.
3 · In pilot
Strands & Standards
What each course sets out to teach, reviewed by a person.
4 · In pilot
Assignments
Each one linked to its standards.
5 · In pilot
Gradebook
Where the marks live.
6 · Live
Calendar
Major assessments, by grade and day.
7 · Live
Weekly Email
What families need to know.
Read left to right. Roster import and the weekly email are in daily use; the course, standards and Gradebook links are in pilot.
FOR SCHOOL LEADERS
The Weekly Picture, Across the Division.
Every week is saved. The Pulse reads the same notes by grade, subject or student, so you can see who is falling behind, in which subjects and for how long. The sample report below uses made-up data.
Haddad, Jad
Grade 8 · 2026–27 · last 8 weeks · 12 comments
DBP 1SBP 3BP 8
| Subject | DBP | SBP | BP | Total |
|---|---|---|---|---|
| Arts | 1 | 1 | ||
| English | 1 | 2 | 2 | 5 |
| Math | 1 | 3 | 4 | |
| Science | 1 | 1 | ||
| Social Studies | 1 | 1 |
Comment history · filed by school week
- Oct 12–16EnglishBP BP - Mr. Nassar - Revision due Friday.
- Oct 5–9ArtsBP BP - Ms. Nasr - Sketchbook page 6 not finished.
- Oct 5–9EnglishSBP SBP - Mr. Nassar - Draft received; revision and the earlier response are owed.
- Oct 5–9MathBP BP - Ms. Saad - Missing practice set 4.2, due Thursday.
- Sep 28 – Oct 2EnglishDBP DBP - Mr. Nassar - Essay draft still not submitted after two extensions.
- Sep 28 – Oct 2MathSBP SBP - Ms. Saad - Two practice sets outstanding before the unit quiz.
- Sep 28 – Oct 2ScienceBP BP - Mr. Aoun - Lab safety sheet not signed.
- Sep 21–25EnglishSBP SBP - Mr. Nassar - Essay outline missing and reading response still owed.
- Sep 21–25MathBP BP - Ms. Saad - Missing practice set 3.4.
- Sep 21–25Social StudiesBP BP - Ms. Rizk - Map assignment incomplete.
- Sep 14–18EnglishBP BP - Mr. Nassar - Reading response for chapter 3 not handed in.
- Sep 7–11MathBP BP - Ms. Saad - Practice set 2.1 missing.
Sample notes for illustration — the sheet itself is drawn by the same report code your school’s printed PDFs come from.
A Monday List, Not a Surprise
BP is 1 point, SBP 2, DBP 3. Any student who reaches 3 points in a week appears in one summary for the people you choose.
Roles and Divisions
Site admins look after every division; division admins look after just theirs. Each person gets the access their job needs.
A Record of Every Send
See what was sent, to whom, whether it arrived and why not. When a family says they never got it, you can check.
SCHOOL DATA, IN PLAIN ENGLISH
Each School’s Data Stays Its Own.
- — Every school’s records are kept apart by rules in the database itself.
- — Staff see only what their role and school allow, checked by the database, not just hidden on screen.
- — Visitors who aren’t signed in can’t change any school’s records.
- — Student photos are stored privately.
- — No family email goes out until an administrator has previewed it and switched sending on.
- — Imports, changes and every send are logged.
These are working controls, not a certification.
How we protect school data, including current limitsWHERE WE FIT
Keep the Tools You Have.
We don’t replace your student information system, Google Classroom or Google Drive. They do their jobs. We do the one they don’t.
Your SIS
Stays the official record. Rosters come in from a spreadsheet export that you check before anything is saved. There is no live two-way sync today.
Google Classroom and Drive
Keep handing work out, taking it in and storing files. We never ask a teacher to upload a document here.
MyStudentPulse
The teacher's weekly notes, the single family email, and the view across the term that leaders rely on.
WHO BUILT IT
Built by a Middle School Principal.
It started as the spreadsheet our teachers already kept. Another division copied it. Then it became the system that sends the email.
READY WHEN YOU ARE
See It in Your School This Term.
Start with one division or the whole school. We’ll walk you through it: roster in, Grid ready, and family email switched on when you say so.
COMMON QUESTIONS
When Does the Weekly Email Go Out?
On the day and time your school picks. An administrator previews it and switches sending on. Importing a roster doesn't send anything.
Do Parents Need to Log In or Install Anything?
No. It's an ordinary email. Families can reply to the named teacher, and they can unsubscribe at any time.
How Do Teachers Get Their Students on The Grid?
An admin imports the roster once from a spreadsheet. Teachers then see the students they teach, and an admin can adjust any roster at any time.
Does It Work With Our Existing SIS?
Yes, alongside it. You export a roster as CSV or Excel, check the preview, and import. We don't offer a live sync yet.
Do We Have to Use the Gradebook or the Calendar?
No. Both are optional, and the Gradebook is in pilot. Many schools start with The Grid and the weekly email, and switch the others on later.
Can Families See the Calendar?
Only what the school chooses to send. Next week's assessments and important dates can be listed in the weekly email, or left out.